♿️ Speaker Accessibility Checklist
✅ BEFORE THE EVENT
1. Contract & Planning
Have you discussed access needs with the speaker, not for them?
Is accessibility built into the contract (e.g., accessible travel, prep time, accommodations)?
Are honorariums equitable for disabled speakers, factoring in prep, fatigue, and travel impact?
2. Event Materials
Are presentation slides and materials available in accessible formats (PDF, large print, screen reader compatible)?
Will sign language interpretation or live captioning be provided, and has this been confirmed in advance?
3. Venue & Logistics
Is the stage physically accessible, not just the room?
Are there ramps, lifts, and microphones at wheelchair height?
Have restrooms, green rooms, and entryways been checked for full accessibility?
Is transportation and lodging for the speaker vetted for access (roll-in showers, wide doorways, no stairs)?
✅ DURING THE EVENT
4. Inclusion in Practice
Are moderators briefed on inclusive language and how to introduce the speaker respectfully?
Does the speaker have a dedicated point of contact for real-time support?
Is there flexibility built into the schedule for rest breaks, medication needs, or assistive tech setup?
5. Audience Accessibility
Are audience members provided with clear info on accessibility (e.g., seating, quiet rooms, captions)?
Are question formats inclusive (verbal, written, digital)?
✅ AFTER THE EVENT
6. Follow-Up with Dignity
Are speaker feedback and debrief conversations accessible and inclusive?
Are recordings shared with captions and transcripts?
Is the speaker compensated on time, without needing to chase?
🙌🏽 Remember:
Accessibility is not a favor. It’s a right.
If you say you value inclusion, your planning must reflect it, in every email, every stage setup, and every decision.
Want to go deeper or bring Winston in to consult or speak?
✉ bookings@winstonclements.com